Venue submissions: privacy information
This information explains how the Kingsbridge Celebrates Christmas organising committee uses information sent through our venue activity submission form.
What we collect and why
We collect your contact name, email address and, if provided, phone number, so the event team can review the submission and contact you with questions or updates. We also collect the venue name, address and map location, together with the activity details, timing and any booking or accessibility information you provide.
We use the information to plan the event, review activities for possible publication and send a confirmation of your submission. Team members with access to the event administration system can review it. We may also keep review notes and use the information to create event planner or contact records.
What may be published
The event team may publish activity and venue details after review. The contact name, email address and phone number you provide for the event team are private and are not automatically published. Please do not include personal contact details in the public activity description or booking information unless you want them considered for publication.
Services used by the form
Our website hosting and email services process information needed to operate the form and send messages. The form uses OpenStreetMap map tiles and content delivery services to display the map and page resources; your browser connects to those providers when loading them. The form also uses a session cookie to support the review and submission process. To protect the form from abuse, it stores hashed versions of the submitting internet address and contact email address for rate limiting.
How long information is kept
Submissions are stored in the event administration system and are not automatically deleted by the form. Contact the committee if you would like information about how long your information will be retained or want to request its removal.
Your information and how to contact us
You can ask us about the information we hold about you and request access, correction or deletion, or object to or ask us to restrict how it is used. These rights depend on the circumstances. Email info@kingsbridgecelebrateschristmas.com to contact the committee.
You can also complain to the Information Commissioner’s Office if you are concerned about how your personal information is handled.